Commercial Assistant

Commercial Administrator - West Midlands

Project: Various commercial groundworks, retail and shopfitting projects
Location: West Midlands
Job Type: Permanent
Reporting into: Senior Quantity Surveyor

About the Company

Our client is a well-established, family-owned commercial construction firm with extensive experience in delivering top-tier projects across the UK. They specialise in a variety of sectors, including shopfitting, groundworks, and commercial decorating and are committed to excellence in every project they undertake. Their strong reputation is built on their dedication to quality, client satisfaction, and their ability to bring diverse projects to life with expert construction services.

The Opportunity

We are seeking an experienced Commercial Administrator to support the commercial team on various commercial groundworks, retail and fit out projects, primarily based from the head office in Birmingham. In this role, you will play a key role in supporting tendering processes, preparing reports, and analysing data to assist Commercial and Project Managers. Your meticulous attention to detail in maintaining accurate documentation and managing workflows will be crucial to ensuring the efficient operation and commercial success of our diverse construction projects.

What We're Looking For

Experience:

* Experienced in the use of Microsoft Office packages including Outlook, Word and Excel
* Proven industry experience, providing administrative support to a quantity surveyor whilst working for a well-established construction company



Key Skills:

* Initiative
* Computer literate
* Excellent organisation skills
* Understanding of industry qualifications, cards and tickets
* Basic understanding of budgeting, cost tracking, and financial reporting
* The ability to respond to inquiries and probe into any discrepancies as necessary
* A keen eye for detail, ensuring accuracy in documentation and compliance with regulations
* Strong working knowledge of Microsoft Office packages including Outlook, Word and Excel

Key Responsibilities

* Communicate effectively within the team
* Utilise Outlook, Word and Excel on a day-to-day basis
* Regularly review and maintain records to uphold data integrity
* Preparing, scanning, binding, and filing documents as required
* Report regularly and consistently to the Senior Quantity Surveyor
* Produce comprehensive financial and commercial documentation
* Assisting with the coordination and documentation of procurement activities
* Contribute to the oversight of contractual procedures and documentation management
* Coordinate and oversee calendar schedules to avoid overlaps and improve efficiency, ensuring timely reminders and prioritising key meetings
* Ove